Time management

Time management tips can save working relations as well as time, when close collaboration is required. Working in tandem with others can be complicated. So always keep in mind that there are any number of important variables to consider.

 

To combine forces as effectively as possible, think in terms of dependencies. When you do, your Priority Power will rise appreciably.

 

 Thinking In Terms of Collaboration and Dependencies

 

"Dependency" is a project management term. Is it one that you're familiar with?

 

In essence, when a task you share responsibility for requires collaboration, the "dependency" is someone outside of your immediate work group who plays an essential role in your achieving your goals. When you prioritize tasks, dependencies must be factored in and accounted for.

 

For example, let's say that you work closely with a few different departments at your job. You need to establish a working budget every quarter, so you look to the finance department to supply you with accurate figures. Because they generally take about a month to assemble and present you with the necessary data, prioritize your request. Therefore, you need to make it well in advance of your due date. This way, you get the data you need with time to spare.

 

When You Are At The Hub Of Others' Plans          

 

And of course, others depend on you as well.

 

Perhaps your son is counting on you to create his costume for the upcoming school play. To be ready to play his part, he depends on you to do yours. Now without a second thought, you assign this task top priority. Your open-hearted commitment to support your child, and his reliance on you, establish this project's high priority as you create your weekly schedule.

 

Advantages of Factoring In Dependencies When Prioritizing

 

Thinking in terms of dependencies and consciously welcoming them as you structure your collaborative work rewards you in more ways than one.

 

1. Chances are that your productivity increases with every incremental step forward.

 

2. The more you think in terms of coordination, the more understanding you develop of the entire working system. In the same way that defensive driving helps you view the traffic patterns more astutely, you'll find that a holistic overview of your workplace helps you establish more realistic priorities and due dates.

 

3. Finally, note how staying attuned to others' needs and time constraints often promotes good will and flow. As you understand others' priorities, they may in turn relate with more sensitivity to yours. Your time is enhanced, you become more efficient and effective, and general morale increases.

 

Remember, there are always new ways to develop more productivity while clarifying important relationships.

                                   

If you're not experiencing success in your home time management efforts you're probably wondering why. This article will touch briefly on 4 of the possible reasons for success eluding you.

 

Briefly, these are:

 

?? Not Making Home Time Management a Priority

 

?? Too Much Research

 

?? Not Enough Action

 

?? Giving Up Too Soon

 

The good news is that since identifying a problem is the first step in solving it, if you find here what's holding you back then you're on your way to finding a solution.

 

So... here they are in no particular order.

 

Not Making Home Time Management a Priority

 

Our priorities reflect what's important to us. If we don't make time management at home a priority then we are automatically failing because instead of getting things done we automatically resort to "pleasurable" behaviors like watching TV or chatting on the phone instead of a priority behavior such as painting the living room.

 

If time management at home  is a priority we'll focus on those things... including directing our most precious resources-time and energy... so that we achieve what it is we set out to achieve.

 

Success could be experienced by making it a priority and letting your behavior reflect that in ways such as:

 

?? Using to-do lists

 

?? Consciously scheduling out time in the morning... therefore...

 

?? When we have small chunks of time we have something already planned to fill that slot

 

?? Getting done what we Need to get done and not wasting time

 

Too Much Research

 

Learning is great... but if you never put into use what you put in between your ears... well, nothing will ever change. Say you watch a video and learn how to bake a rotisserie chicken like you see in the grocery stores (I did that several months ago.)

 

You decide you have got to do this. What now?

 

Well, if you follow the path of many people you'll say it again tomorrow. You may repeat it again the next time you want chicken. You may even tell your sister you're going to do it soon. And on and on.

 

Not Enough Action

 

The problem is clear to see... you aren't acting on baking that rotisserie chicken. You didn't go out and get the chicken, make sure you had the olive oil and spices, prepare the oven, and finally bake the darn thing.

 

Likewise, if you keep learning and never start putting into action anything you've learned then nothing will change.

 

Giving Up Too Soon

 

I didn't mean to have a rotisserie chicken be the star of this article but... hey... it's working.

 

So, to continue, if you have as a priority of life that you want to bake a great rotisserie chicken then you have to keep on until you have it down pat. For instance, the first time I baked mine it didn't turn out as crispy and brown or as done (internally) as it should have been. I regrouped and realized that next time I needed to cook it longer at both the higher heat and the lower heat. I tweaked and tweaked until I got it perfect (and when I get a new stove I'll have to tweak my cooking to that particular stove).

 

Working out a home time management plan is similar. If you try something... say, a particular system... and it doesn't quite work, well then, keep tweaking. Realize that what works one season may not work in another.

 

Keep trying until you find what works and don't be afraid to keep tweaking.

Entrepreneurs and small business owners face unique challenges with managing their businesses, family and personal lives and making time for themselves too. No matter what your situation is, effective time management skills are necessary to grow your business.

No matter who you are or what you do, you’ve got 24 hours in a day to accomplish what you need to get done, and that’s it. With so many demands on your time, you need to learn how to use time management to grow your business.

•    Toss the To-Do List! Many people use to-do lists to organize what they need to get done, make sure they don’t forget anything, and to track their progress. If your list contains every single thing you need to get done in the run of a day, though, you’re probably never going to get through it all and you may not be getting the right things done. 

A better way is to prioritize your main goals that are urgent and very important. You focus on those crucial tasks and get those done first. Then if you have time for some additional tasks when you’re done, you can tackle the small routine tasks. This way, instead of wasting valuable time doing menial tasks, you can focus on building your business. 

•    Manage your Email – Email is both a God-send and a curse. I don’t think anyone will dispute the usefulness and time-savings of email, but the sheer volume of emails that we need to wade through each day is overwhelming. Chances are, if you’re getting 300 emails in a day, there are probably only 50 of them that you actually need to deal with. Email clients these days have many features that you can use to organize your messages, filter what you need and what you don’t, and even send automatic replies when appropriate. Taking some time to set up these controls can save a lot of time in the long run. 

•    Delegate! There are many routine tasks that can be delegated to others. Even if your business is a one-man-show, consider hiring a virtual assistant (VA) to manage some of the day-to-day tasks so you can focus on marketing, networking and growing your business. Those 300 emails we spoke of? Your VA can filter them down to the 50 important ones for you and save you the trouble. There are countless tasks that can be outsourced very cheaply that will pay for themselves many times over in time savings.

Effective time management is not necessarily about being able to get more done; it is about controlling your schedule and getting more important things done. Work smarter – not harder!

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